The following is an announcement from the ISO of SAA, Inc., regarding the upcoming 2012 Delegate Conference. Please consider printing these documents and taking them to your group meeting, in case your group does not receive its copies in the mail.
Dear Friends in Recovery,
As prescribed in the Bylaws of the International Service Organization of SAA, Inc., the Board of Trustees convenes an annual meeting of the members of the corporation (delegates). Each member group of SAA that is registered with the ISO may elect one delegate to participate as a voting member at the Conference. Groups may also elect an alternate delegate to attend the Conference.
The 2012 ISO Conference will be held in Vancouver, British Columbia, Canada, on May 25-26, 2012. Delegates are encouraged to arrive on Thursday evening, May 24, as the delegate meeting begins early on Friday morning. The meeting will run all day Friday and part of the day on Saturday.
The advance registration fee for the delegate meeting is $50, which covers the cost of the Conference meeting and includes the delegate luncheon on Friday. A delegate certification form (enclosed with this letter) and the registration fee must be sent to the ISO by May 1, 2011. The late and onsite registration fee will be $75.
Delegates may pick up their packet of materials or register onsite between 5:00 p.m. and 10:00 p.m. on Thursday, May 24. The registration desk will open at 6:30 a.m. on Friday morning, May 25. The Conference will convene promptly at 8:00 a.m. on Friday, May 25.
Enclosed are three important documents for planning participation in the annual Conference:
1. Group registration form
To be eligible to send a delegate to the Conference, a group must be registered with the ISO. Please note that groups must re-register annually. If your group has not re-registered for 2012, please complete the enclosed group registration form and mail, fax, or email it to the ISO before March 31, 2012. The signatures of two trusted servants at the top of the form indicate the commitment of your group to the Twelve Steps and Twelve Traditions of SAA, in which we find the SAA program and the principles by which we operate as an organization.
If you are unsure about your group registration status, you may go to the SAA website (www.saa-recovery.org), click on the “Meetings” tab, go to your state or country page, then click on the “registration status” link in the second paragraph.
2. Delegate certification form
This form is self explanatory. A completed form with the $50 registration fee should be sent to the ISO by May 1, 2011. Delegates who register late or onsite will incur the higher registration fee of $75.
3. Guidelines for International Service for delegates
These guidelines will aid you in choosing a delegate who has sufficient time in the program and sobriety and who has enough Twelve-Step service experience to represent your group and the fellowship thoughtfully and effectively at the Conference.
Delegate responsibilities: The Conference is a meeting of the members of the corporation, at which time the members (delegates) receive reports of ISO activities for the preceding year, hear plans for the coming year, and consider issues of concern to the SAA fellowship as a whole. Motions may be brought before the Conference by the ISO Board of Trustees, by the ISO Literature Committee, by the Conference Charter Committee, or by member groups or individual delegates. Motions must be submitted on the official Business Motion form, which is available for download from the SAA website under the “Delegates” tab. Motions should include sufficient background information about the issue to allow an informed decision by the delegates. Also, the motion should include a clear statement of the financial and operational impact on the ISO, if the proposal were to be adopted or rejected.
Important notice: The deadline for the receipt of all motions this year is March 31, 2012.
Please note that this deadline was adopted by the delegate Conference last May in order to provide local groups and their delegates sufficient time to study the issues and discuss the motions before coming to the Conference. The motions will be posted on the ISO service website at least one month in advance of the Conference.
All of the information that will be needed by delegates, including the Call to Conference, will be posted on the ISO service website, as it becomes available. That site may be accessed at www.saa-iso.org.
Also enclosed for your information is an article about current long-range planning efforts within the ISO. Please read it in anticipation of receiving additional information about planning for the future at the Vancouver Conference.
On behalf of the ISO, I wish to encourage every eligible group to send a delegate to the Conference in Vancouver. This is a specific way that your voice can be heard and that you can be involved in the guidance of the ISO. Remember the ISO exists for the primary purpose of supporting the members of the fellowship and member groups in carrying the SAA message of recovery.
Thank you in advance for your interest and your participation. We look forward to seeing you at the Conference in Vancouver!
In your service,
Joe H.
ISO Director of Operations
Enclosures: Group registration form
Delegate certification form
Guidelines for International Service for delegates
ISOS & CCC Letter: “Preparing SAA for the Future”
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